Remote work is more common now that we’re in the third year of a global pandemic. Even though some people are back in the office, many companies have allowed remote workers to continue indefinitely. Some companies have opted for a hybrid model, where people come into work two or three days a week and work remotely during the other days.

Both things mean empty offices and cubicles, a waste of perfect space. What if there was a way to keep track of available desks for people to book these areas as they need them, for a few hours here and there?

Office hoteling removes assigned seating and instead allows employees to reserve a spot anywhere in the office for any length of time. With the right software, people can book a desk, conference room, office space, or anything available from the comfort of their home. The software manages everything, so nothing gets double booked.

Increasing Employee Independence Lets Them Get the Job Done

Allowing employees to manage their own time and office space does two things: it removes one task that management would need to track and gives them more agency about how they spend their day. If one person knows they need to collaborate with a few colleagues at location A, they can reserve an available space there in the afternoon through the software. Since the software can integrate with other software suites, calendars can display reservations for others to see.

Office Hoteling Enables Social Distancing

For years, we’ve heard that it’s important to maintain space between people. Most conventional office spaces allow for this with cubicles, but what about open-concept areas or conference rooms?

With office hoteling software, you can set it up to make individual desks or rooms available to allow for distance between colleagues if necessary. If someone needs to reserve a conference room for six people, they can book a room that seats 12, or if you have an open concept plan, you can make every third or fourth seat available.

Planning Makes Things Easy

Office hoteling means you can track your busy days versus lean days. If you know you have more people coming in on Tuesday, you can plan for more spaces to be available. Numbering spaces in the database and correlating them with the office spaces lets employees find their reservations quickly. Also, if someone tests positively for COVID, it’s easy to know where they were sitting and who they may have met.

Coworking Is an Efficient Way to Utilize Space

Coworking spaces have existed for years. It’s nice to be able to rent office space for a few hours here and there, whether you need space to hunker down and finish important work or rent a larger room to host a big meeting or other events. Office hoteling software is the solution to allow employees to manage their own time and keep track of which spaces in the office are being utilized.